Know who to call
Northbank Studio asks each employee for their name, work email and the person to contact in an emergency. A second contact is optional. Each contact has a name, relationship and phone number.
There are no medical questions. The form focuses on the details the team needs to make a call.
Set it up for your team
Replace the studio name and explain who can read the responses and how your team will use them. Ask employees to check that their contacts are happy to be listed and that phone numbers are current.
Keep the backup fields optional. If your team needs an employee number or work location to identify people, add only what you will use.
Keep the details current
Limit response access to the people who maintain these records. Avoid public response links and unnecessary exports. Review your process for storing, replacing and removing outdated details before collecting them.
Submitting records a response; it does not verify a phone number or update another HR system. Ask employees to tell the team when a contact changes.